Projects that I am ready to discuss in detail
Projects that I am ready to discuss in detail: Application / Software Development Project Call Center Setup Project CRM Deployment Project Data Archive Project Data Center Relocation Project Data Warehouse Project Disaster Recovery Project Office Relocation Project Point of Sale (POS) Deployment Project Product Deployment Project Retail Store Project Search Engine optimization (SEO)...
PMP: Project Manager Available for Work
Hello All, YES, I need a job! Are you hiring? I created this website for the sole purpose of showing off my skills in Project Management, based on the Project Management Body of Knowledge. I am a candidate for the Project Management Professional Certification, in May 2011. I am looking for employment as a Project Manager or Project Coordinator in the New York and New Jersey area. Thank you. ...
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Conduct Procurement Management: INPUTS, TOOLS AND...
Conduct Procurements INPUTS Project Management Plan Procurement Documents Source Selection Criteria Qualified Seller List Seller Proposals Project Documents Make or Buy Decisions Teaming Agreement Organizational Process Assets PPS- QSP - MTO Conduct Procurements TOOLS AND TECHNIQUES Bidder Conferences Proposal Evaluation Techniques Independent Estimates Expert...
Earned Value Management
The building blocks of earned value management system are: PV – Planned value (BCWS – budgeted cost of work scheduled) EV – Earned value (BCWP – budgeted cost of work performed) AC – Actual cost (ACWP – actual cost of work performed) SV (schedule variance) = EV-PV SPI (schedule performance index) = EV/PV CV (cost variance) = EV-AC CPI (cost performance index) = EV/AC SV%...
PMBOK: A Guide to the Project Management Body of...
PMP Exam Prep by Rita Mulcahy
Formulas for Analysis
•Communication Channels: N(N-1)/2 •Pert Mean: (P + 4M + O)/6 (Pessimistic + 4*Most Likely + Optimistic) / 6 •Standard Deviation: (P-O) / 6 (Pessimistic – Optimistic) / 6 •Variance: (P+O)/6 ) squared ((Pessimistic – Optimistic) / 6) squared •Present Value or PV: Future Value / (1+ rate of return) to the power of n. Where n = periods of time.
The Project Management Plan
The Project Management Plan is an INPUT for all successive processes in the Project Integration Management Process, except the Project Charter and Develop Project Management Plan where the plan is created.
Only Customer or Project Sponsor can authorize closure of a project – not PM, functional mgrs, or stakeholders
Project Closing Checklist
Ensure the final project deliverables meet the specifications outlined in the project plan Receive customer approval of final project deliverables Ensure the proper closure of all project related contractual obligations Perform final lessons learned Archive project plan for future reference
Herzberg’s Motivators - Hygiene Theory
According to Herzberg’s theory, people are influenced by two sets of factors: Motivator Factors Achievement Recognition Work Itself Responsibility Promotion Growth Hygiene Factors Pay and Benefits Company Policy and Administration Relationships with co-workers Supervision Status Job Security Working Conditions Personal life According to Frederick Herzberg, the determinants of job...
Sources of Conflict (order of priority)
The seven sources of conflict include (in order of intensity): Schedule conflict Conflict of priorities Resource conflict Technical conflict Conflict over administration Personality conflict Cost conflict
confronting / problem solving - best, permanent, win-win collaborating – concensus, may be permanent compromise - some satisfaction, may be permanent, no win or lose smoothing / accommodating - find some agreement, temporary, lose-lose withdrawing / avoidance - temporary, lose-lose, POSTPONES ANY DECISION forcing - one way - my way, permanent, win-lose – WORST METHOD TO USE
The Power of the Project Manager
The Power of the Project Manager includes: Formal - based on your position Reward - giving rewards Penalty - Being able to penalize team member Expert - Being technical or project management expert Referent - Based on the project referring to the authority of someone in higher position
Sigma Levels 1 sigma = 68.26% 2 sigma = 95.46% 3 sigma = 99.73% 6 sigma = 99.99%
The formula for calculating the number of Communication Channels is: n(n-1)/2 (where n is the number of people)
PERT – Program Evaluation and Review Technique
PERT – Program Evaluation and Review Technique PERT formula = (P+4M+O)/6 This method has three estimates per activity O= Optimistic P= Pessimistic M= Most likely Can be used to estimate time or cost Standard deviation of a task using PERT = (P-O)/6 Variance of a task using PERT = ((p-O)/6)^2
Procurement Documents RFP – request for proposal – suppliers states how they will do it and costs RFQ – request for quote – more standard products, service IFB – invitation for bid – narrower RFP RFI – request for information – query on technology or products available. BID or QUOTATION – price is deciding factor / PROPOSAL – factors other than just price
Contract Types: FP (or FFP) – firm fixed price <- best for buyer FPIF – fixed price plus incentive fee FPEPA – fixed price plus econ price adjustment (inflation, commodity costs) T&M – time and material <- win /win CPIF – cost plus incentive <- win /win CPAF – cost plus award fee (buyer discretion) CPFF – cost plus fixed fee – fee is the seller’s profit CPF – cost plus fee or...
Risk planning involves; Identification of the risks (risk register) Positive risks and negative risks Qualitative risk analysis (probability x impact) Risk rating matrix Quantitative risk analysis (decision tree, monte carlo analysis) Expected monetary value (probability x consequences) Risk response planning Risk response strategies Avoidance Mitigation Acceptance ...
Project Risk Management Outputs
First 4 risk processes have only ONE OUTPUT. Plan Risk Management - Risk Management Plan Identify Risks - Risk Register Perform Qualitative Risk Analysis - Risk Register Updates Perform Quantitative Risk Analysis - Risk Register Updates Risk Register is updated in all the risk processes after its created in the Indentify Risks Process
Heuristic is simply a rule of thumb
NOTES: Cost of Quality (COQ)
Any activity that helps you find, prevent or fix defects in your product is included in the Cost of Quality. The activities you do to build the product don’t count towards that number.
NOTES: Administer Procurements
Administer Procurements is the Monitoring & Controlling process for Procurement Management. It’s when you run into a change that has to be made to a specific contract. You use Work Performance Information to determine how the contract is going, and the contract and procurement documents to see exactly what everyone’s on the hook for. But you don’t actually see the Procurement...
Integration Management Initiation Project Charter Input Project Statement of work Business case Contract Enterprise environmental factors Organizational process assets Tools & Techniques Expert judgement Output Project Charter Planning Develop Project Management Plan Inputs Project charter Outputs from planning processes Enterprise environmental factors Organizational process assets ...
Scope Management Planning Collect Requirement Inputs Project charter Stakeholder register Tools & Techniques Interviews Focus groups Facilitated workshops Group creativity techniques Group decision-making techniques Questionnaires and surveys Observations Prototypes Outputs Requirements documentation Requirements management plan Requirements traceability matrix Define Scope Inputs...
Time Management Planning Define Activities Inputs Scope baseline Enterprise environmental factors Organizational process assets Tools and Techniques Decomposition Rolling wave planning Templates Expert judgement Outputs Activity list Activity attributes Milestone list Sequence Activities Inputs Activity List Activity attributes Milestone list Project scope statement Organizational process...
Cost Management Planning Estimate Costs Input Scope Baseline Project Schedule HR Plan Risk Register Enterprise Environmental Factors Organizational Process assets Tools & Techniques Expert Judgement Analogous Estimate Parametric Estimate Bottom-Up Estimate Three-Point Estimate Reserve Analysis Cost Of Quality Project Management Estimating Software Vendor Bid Analysis Outputs Activity Cost...
Quality Management Planning Plan Quality Inputs Scope baseline Stakeholder register Cost performance baseline Schedule baseline Risk register Enterprise environmental factors Organizational Process assets Tools and Techniques Cost-benefit analysis Cost of quality Control charts Benchmarking Design of experiments Statistical sampling Flow charting Proprietary quality management methodology...
HR Management Planning Develop HR Plan Inputs Activity resource requirements Enterprise environmental factors Organizational process assets Tools and Techniques Organization charts and position descriptions Networking Organizational Theory Outputs Human Resource plan Executing Acquire Project Team Inputs Project management plan Enterprise environmental factors Organizational process assets ...
Communication Management Initiation Identify Stakeholders Inputs Project Charter Procurement documents Enterprise environmental factors Organizational process assets Tools & Techniques Stakeholder analysis Expert judgement Outputs Stakeholder register Stakeholder management strategy Planning Plan Communications Inputs Stakeholder register Stakeholder management strategy Enterprise...
Risk Management Planning Plan Risk Management Input Project Scope Management Cost management plan Schedule management plan Communication management plan Enterprise environmental factors Organizational process assets Tools & Techniques Planning meetings & analysis Output Risk Management plan Identify Risks Input Risk Management plan Activity Cost Estimates Activity duration estimates...
Procurement Management Planning Plan Procurements Inputs Scope baseline Requirements documentation Teaming agreements Risk register Risk-related contract decisions Activity resource requirements Project schedule Activity cost estimates Cost performance baseline Enterprise environmental factors Organizational process assets Tools and Techniques Make-or-buy analysis Expert judgement Contract...
Plan Procurements Inputs Scope baseline Requirements documentation Teaming agreements Risk register Risk-related contract decisions Activity resource requirements Project schedule Activity cost estimates Cost performance baseline Enterprise environmental factors Organizational process assets Tools and Techniques Make-or-buy analysis Expert judgement Contract types Outputs Procurement...
Conduct Procurements Inputs Project Management Plan Procurement documents Source Selection criteria Qualified seller list Seller proposals Project documents Make-or-buy decisions Teaming agreements Organizational process assets Tools and Techniques Bidder conferences Proposal evaluation techniques Independent estimates Expert judgement Advertising Internet search Procurement negotiations ...
Administer Procurements Inputs Procurement documents Project management plan Contract Performance reports Approved change requests Work performance information Tools and Techniques Contract change control system Procurement performance reviews Inspection and audits Performance reporting Payment systems Claims administration Records management system Outputs Procurement documentation...
Close Procurements Inputs Project management plan Procurement documentation Tools and Techniques Procurement audits Negotiated settlements Records management system Outputs Closed procurements Organizational process updates
The Project Scope Management Plan
The Project Scope Management plan is a really important tool in your project. It tells you exactly how you’ll create the project scope, define the WBS, verify that the work has been done, and make changes to the scope. But it DOES NOT tell you about specific assumptions that you and the team have made, or constraints on your project. To find those, you should look in the requirements...
Closing Process: Which of the following is the...
Get formal acceptance, write lessons learned, release the team, close the contract
Quality Audits: Tool
Quality audits are when your company reviews your project to make sure that you are following all of the processes in your company correctly. They are a tool of the Perform Quality Assurance process.
Work Performance: Input and Output RULES
•Work Performance Information – progress of project, which deliverables are started, finished. INPUT for almost all M/C processes OUTPUT for Direct and Manage Project Execution •Work Performance Measurements – activity metrics comparing actual to planned. INPUT for Report Performance and Perform Quality Control OUTPUT for Control Scope, Schedule and Cost processes,
Schedule Compression Techniques
Schedule Compression Techniques: Crashing – reduce schedule by adding resources to critical path, decrease in scope. Always increases cost Fast tracking – sequential activities done in parallel. May result in more errors and rework.
Sequence Activities Dependency Determination, Tools and Techniques •Dependencies Mandatory (contracts, physical limits), Discretionary (team), External (gov’t, legal). Discretionary – create arbitrary float totals – need to be reviewed when fast tracking
Estimate Activity Durations: Tools and Techniques
Estimate Activity Durations Expert Judgment Analogous – similar project, gross value approach, uses historical info and expert judgment, less costly / less time consuming, less accurate Parametric – statistical relationship to calculate estimate, multipliers ($ per sqft) 3 point estimate – (4M+O+P)/6 … PERT estimate (Program Evaluation and Review Technique) Reserve Analysis – buffers, time...
The RACI Matrix
The RACI Matrix The RACI matrix shows roles and responsibilities on your project. RACI stands for Responsible, Accountable, Consult, Inform. Some people on your project will be responsible for activities, others might be accountable for them. The RACI matrix is a table that shows people and how they relate to the work that is being done.
Checking for Quality
Perform Quality Control - is when you are trying to find problems in your work products through inspection. Perform Quality Assurance - is when you are looking at the way your process affects the quality of the work you are doing.